Time-Tracking Agent
An automated time-tracking agent that simplifies hour reporting through voice input and smart reminders, building the timesheets and reports you need automatically.
- SAVED / MONTH — SMALL TEAM
- 20–40h
- SAVED / MONTH — MID MARKET
- 80–160h
- SAVED / MONTH — LARGE TEAM
- 250h+
- BILLABLE HOURS CAPTURED
- more
What it automates
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WhatsApp entry
Staff log hours in the chat they already use — no separate app to open.
- C·02
Voice logging
A spoken note of the day's activity becomes structured, coded timesheet lines.
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Project coding
A project database codes activities automatically so hours land on the right job.
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Missing-timesheet reminders
The agent chases the people who haven't logged, so the week closes on time.
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Approval workflow
Timesheets go through a review-and-approve flow before they hit payroll or billing.
- C·06
Billing and payroll export
Approved hours export automatically to your invoicing and payroll systems.
A timesheet flow that meets your team where they already are.
Someone sends a voice note or a WhatsApp message about their day; the agent interprets it, codes the hours against the right project and builds the timesheet line. Missing entries are chased automatically, a manager approves before anything moves, and approved hours export straight to your payroll and billing — every line traceable to the message it came from.
- voice note on whatsapp
- hours coded to project
- missing entries chased
- manager approves
- exported to payroll
Measured in hours saved.
The agent collects and codes hours; a manager approves before anything reaches payroll or an invoice. Time data stays in your systems and exports on your rules.
- 20–40hSAVED / MONTH — SMALL TEAM
- 80–160hSAVED / MONTH — MID MARKET
- 250h+SAVED / MONTH — LARGE TEAM
- moreBILLABLE HOURS CAPTURED
How we take it to production
STEP 1 Pre-design
Discovery call and a technical audit of how hours are captured, coded and exported today.
STEP 2 Projects and rules
We map projects, activity codes, approval steps and the payroll or billing target.
STEP 3 Pilot
We run the agent on one team — real hours over WhatsApp and voice, real approvals.
STEP 4 Rollout
We measure hours saved and billable capture, then scale across teams.
01How do staff log time?
Over WhatsApp or a quick voice note. The agent turns unstructured input into coded timesheet lines, so logging takes seconds rather than a form.
02Does it export to our payroll and billing?
Yes. Approved hours export automatically to your invoicing and payroll systems — we connect to what you already run.
03Who approves the timesheets?
Your managers do. The agent collects and codes; approval stays a human step before anything reaches payroll or an invoice.
04What about people who forget to log?
The agent sends reminders to whoever hasn't logged, so the week closes on time without a manager chasing.
05How long to a live pilot?
A first team is usually live within a few weeks of pre-design.
Pre-design is free.
Before you commit to anything, we analyse the process, size the return, and design the agent around your team.
- Discovery call and a demo of the solution
- Technical audit of the current workflow
- Return-on-investment estimate
- Third-party accounts and access planning
- Operating flows designed around your team
- Data and database requirements analysis
- 01Map the workflow
- 02Estimate hours saved
- 03Scoped proposal
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Put this agent to work.
Book a 30-minute scoping call: we map the workflow, the tools it needs from your system, and the hours it returns.